Chapter: 32  COMPANIES ORDINANCE

Section Num: 119A      Version Date 30/06/1997

Place where minute book is to be kept and notice of change of place

(1) The books containing the minutes of proceedings of any general meeting of a company, any meeting of directors or any meeting of managers, shall be kept at the registered office of the company:

Provided that-

(a) if the work of making up the books is done at an office of the company other than the registered office of the company, they may be kept at that other office; and

(b) if the company arranges with some other person for the making up of the books to be undertaken on behalf of the company by that other person, they may be kept at the office of that other person at which the work is done, so, however, that they shall not be kept at a place outside Hong Kong.

(2) Every company shall send notice to the Registrar in the specified form of the place where the books containing the minutes of proceedings of any meeting referred to in subsection (1) are kept and of any change in that place:  (Amended 3 of 1997 s. 33)

Provided that a company shall not be bound to send such notice where the said books have, at all times since they came into existence or, in the case of any such books in existence at the commencement* of the Companies (Amendment) Ordinance 1984 (6 of 1984), at all times since then, been kept at the registered office of the company.

(3) Where a company makes default in complying with subsection (1) or makes default for 14 days in complying with subsection (2), the company and every officer of the company who is in default shall be liable to a fine and, for continued default, to a daily default fine.  (Amended 7 of 1990 s. 2)

(Added 6 of 1984 s. 85)

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Note:

* Commencement date: 31 August 1984.